Documents You’ll Need to Move in Ontario: A Complete Checklist

One of the easiest ways to make your move smooth is to gather all the necessary documents ahead of time. From personal identification to utility paperwork, this checklist covers everything you’ll need for a hassle-free relocation.

Essential Personal Documents

• Government-issued ID: Ontario driver’s license or health card is required for updating addresses and accessing services.
• Passport: Useful if you’re moving internationally or for identification purposes
• Birth certificate or marriage certificate: Needed for legal matters, updating records, or registering for services.
• Tip: Keep both physical and digital copies in a secure folder. Losing these can delay many moving processes.

Financial & Legal Documents

Moving often involves updating your financial and legal records. Have these ready:

• Bank account information: Includes account numbers, online access, and any banking cards.
• Lease agreements or mortgage documents: Needed if you’re renting or buying a new home
• Insurance policies: Home, auto, and health insurance must be updated for your new address to stay covered.

Utilities & Service Transfers

• Electricity, Gas, and Water Accounts: Transfer or cancel services to avoid paying for two locations.
• Internet and Cable Services: Schedule transfers ahead of time to prevent downtime.
• Phone and Mobile Providers: Update your address and confirm billing for your new home.

Home & Property Documents

• Deed, property title, or home inspection reports 
• Renovation or maintenance records
• Warranties for appliances or home systems
• Why: Useful for managing a new home and planning future maintenance.

Moving & Transportation Documents

• Moving company contracts or rental agreements
• Vehicle insurance and registration if transporting a car
• Parking permits or building access form.
• Why: Ensures your move is legally compliant and logistically smooth.

Moving Tips & Organization

• Create a dedicated folder: Keep all important documents- IDs, financial info, utility records-in one place. Digital copies are helpful too.
• Use a checklist: Tick off each document as you gather it to avoid last-minute stress.
• Notify organizations early: Update banks, utilities, schools, and government agencies at least 2–3 weeks before moving.
• Schedule service transfers: Plan electricity, gas, water, internet, and phone updates ahead of time.
• Consider a professional moving company: A trusted mover can save time and stress, safely transporting your belongings and helping with logistics.