The Office Move Checklist: Prep for Commercial Relocation

Moving your business can feel overwhelming, but it doesn’t have to be. With a bit of planning and the right approach, you can make the process smoother for your team, your operations, and your clients. Taking it step by step helps minimize downtime, keep everyone on track, and avoid last-minute surprises on move day. 

90 Days Out – Get Organized

• Assign your Move Coordinator-  They handle logistics, coordinate movers and  communicate with your team.
• Set your moving budget
• Make sure you hire a reliable, office moving company
• Decide what to keep and what to toss
• Share early move details with your team
• Pro tip: Plan your move by department zones, not individual desks – it makes unloading and setup significantly faster.

60 Days Out – Get Tech & Logistics Ready

• Confirm wiring and server room needs at the new space
• Order internet and phone services; schedule early testing
• Notify vendors about the upcoming move
• Arrange shredding and secure e-waste disposal
• Start decluttering and hand out packing materials.
• Pro tip: Confirm loading dock and elevator access early – commercial buildings often double-book move slots.

30 Days Out – Get the Team Aligned

• Update your official business address
• Refresh website, stationery, and business listings
• Send final seating plans and packing instructions
• Walk through the new office to confirm readiness
• Finalize your remote-work backup plan
• Pro tip: Use color-coded zones and numbered labels to make sure everything lands in the right place immediately.

Week of the Move – Final Preparations

• Confirm all packing and labeling is completed correctly 
• IT shuts down servers and equipment safely
• Distribute access details (dock times, keys, passes)
• Secure sensitive documents and valuables
• Pro Tip: Take photos of cable setups before disconnecting – it saves hours during workstation reassembly.

Move Day – Execution & Go-Live

• Supervise loading and check items are accounted for
• Oversee placement of boxes at the new office
• Move and power up IT equipment first
• Test all systems: internet, phones, printers, servers
• Assist employees with setup and first-day needs
• Perform final sweep of old office and remove debris
• Pro Tip: Always move IT first – powering up servers and network gear early prevents downtime and stabilizes the transition.